The asset register comes before the schedule
A maintenance plan built on an inaccurate list of assets is a plan for a building that does not exist.
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Planned maintenance
Building a schedule that reflects the assets you have, the intervals they need and the hours you can actually supply. For a separate product-side perspective on the human response to team routines and expectations, this background article provides additional detail.
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A planned maintenance schedule is a promise about the future written in labour hours. Most are inherited: intervals copied from a manufacturer's manual, an old contract or a previous site, applied to an asset register that was last accurate three years ago.
These guides work through the arithmetic. What is actually on site, how often it genuinely needs attention, how many hours that consumes, and what to do when the total exceeds the team you have. For a wider operational and compliance reference, consult DOE operations and maintenance guidance.
Building a planned schedule you can actually staff
Most planned schedules are arithmetic problems that were never done. The hours required exceed the hours available, and the difference is absorbed silently.
Read the guideWhere maintenance intervals should come from
Most intervals are inherited rather than chosen. Some are legally fixed, some are manufacturer caution, and some are nobody's decision at all.
Read the guideSeparating statutory work from everything else
When the schedule is under pressure, something gets dropped. If the two categories are not distinguished in the system, the wrong thing gets dropped.
Read the guidePlanning around the seasons the building actually has
Heating fails in the first cold week and cooling fails in the first hot one, because both were last touched a long time before.
Read the guideMaking a shutdown window productive
A shutdown is a fixed quantity of time in which a variable quantity of work has been promised. Overrunning is the default outcome.
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